Privacy Policy

PRIVACY POLICY

for Event Organisers

 

  1. Responsible for Data Processing

Responsible controller within the meaning of Article 4 Z 7 GDPR is:

Reed Messe Wien GmbH
Messeplatz 1
1021 Vienna
Austria
T: + 43 1 727 20 – 0
E: info@messe.at

The controller will be referred to hereinafter as “Reed Exhibitions Austria“.

 

  1. Data Protection Officer

You can reach our data protection officer of Reed Exhibitions Austria at

Reed Exhibitions
For the attention of: Data Protection Officer
Gateway House, 28 The Quadrant,
Richmond, Surrey TW9 1DN,
Großbritannien
E: dataprotection@reedexpo.com

 

  1. Processing Purposes

a. Processing of Fair Participation, Provision of Services

Reed Exhibitions Austria store and process the data that you provide in the request form, your order, in the lease agreement or in the course of the execution of the lease contract in order to enable you to use the premises of Messe Wien Exhibition & Congress Center (herafter also referred to as „Messe Wien“) in particular to offer you such premises and  handle the respective lease agreement, to provide stand construction (with appropriate order), marketing and advertising services ordered as well as other additional services. Insofar as Reed Exhibitions Austria uses external partners to fulfil ancillary services or additional orders and special agreements, your data disclosed at the time of the registration will be passed on to the extent necessary.

b. Advertising and Marketing, Newsletter, Surveys

In addition, the data you provide will be used for the purpose of conducting surveys and advertising for events of the companies of Reed Exhibitions Austria, as well as for the transmission of email newsletters with information on services of Reed Exhibitions Austria and for the promotion of other companies who offer products or services that may be of interest in connection with fairs.

In the case of advertising and informational newsletters sent to you by email, Reed Exhibitions Austria will record whether the newsletter is being correctly delivered to your inbox server, whether you have opened the newsletter sent to you, if and which contents of the newsletter you are clicking on and, if applicable, whether or not you have unsubscribed from the newsletter. The collection and processing of the data collected for your use of the newsletter sent by Reed Exhibitions Austria is used to generate statistical evaluations, which should provide a representative picture of the reading habits of the newsletter, so that the content of future newsletters can be adapted to the target audience or different content according to the interests of the respective users can be provided.

The contact details you provide will be made available to the contracts partners listed at http://www.messecongress.at/ueber-uns/partner/?lang=en to enable them to inform you about their services in connection with the event.

 

  1. Legal Basis of Data Processing

a. Processing of Fair Participation, Provision of Services

The legal basis for the processing of your data for the purpose of providing services results from the admissibility of data processing required for contractual purposes, which is standardised in accordance with Article 6 (1) (b) GDPR.

b. Advertising and Marketing, Newsletter

The legal basis for the use of the data you have provided for the advertising and marketing measures described, including the sending of personalised newsletters, is based on the legitimate interest of Reed Exhibitions Austria to promote the sale of its services, including the promotion of services and products of third-party providers who support or supplement the own range of services (Art. 6 (1) (f) GDPR). Passing on your contact details to contract partners of Reed Exhibitions Austria is permitted, in view of your own interest to obtain offers from companies with a relevant range of services and experience in the field of event organisation and with regard to possibilities for optimising your event (Art. 6 (1) (f) GDPR).

c. Processing of Personal Data of Disclosed Third Party Contact Persons

The processing of data of third natural persons, which are disclosed in the request form, an order, the lease agreement or in the course of the execution of the lease contract, in particular as a representative, responsible or other employees of your company, is permitted due to the legitimate interest of Reed Exhibitions Austria and yourself in order to address directly the specifically responsible and informed person in your company in the course of processing the exhibitor contract concluded with your company or in case of queries, in order to avoid information or legal losses as well as to be able to clearly direct information and advertising to a unique recipient (Art. 6 (1) (f) GDPR).

 

  1. Necessity of Data Provisioning

If you do not or not entirely provide the data requested in the registration form, the preparation of an offer or conclusion of a lease contract would not be not possible. The provisioning of further data is only required insofar as you would like to order stand construction, advertising or marketing services or wish to take out a liability insurance.

 

  1. Recipient

The contract partners listed at http://www.messecongress.at/ueber-uns/partner/?lang=en will receive your contact information in order to inform you about event-related products and services offered by them.

If you order additional fair-related services (e.g. insurance, stand security, transport services, catering, etc.) during the course of your registration, the data you provide will also be forwarded to those companies at http://www.messecongress.at/ueber-uns/partner/?lang=en, which provide the ordered services in each case.

For receiving advertising and informational newsletters via email as well as the collection of data concerning your use of these newsletters, Reed Exhibitions Austria uses Salesforce.com, inc., The Landmark @ One Market St., Suite 300, San Francisco, California 94105, USA as a processor. Since Salesforce.com, inc. is based in the USA, there is thus a transfer of the collected data to a third country within the meaning of the GDPR.

The Salesforce.com, inc. is registered in the US Department of Commerce’s US Privacy Shield List. The transfer of data to the US to Salesforce.com, inc. is therefore permissible under Commission Implementing Decision (EU) 2016/1250 of 12 July 2016 on the adequacy of the protection provided by the EU-US Privacy Shield (‘adequacy decision’ within the meaning of Article 45 of the GDPR).

 

  1. Storage Period

The storage of the data processed by Reed Exhibitions Austria for the described purposes of advertising and marketing will continue until you object to further data processing for these purposes. The data processed in connection with the newsletter will be saved until you unsubscribe from the email newsletter. Press photos and thus – insofar as you are identifiable on these – your personal data is stored for documentation and archiving purposes for an indefinite period. Otherwise your data will be stored for as long as necessary for each processing purpose. In addition, data storage takes place insofar and as long as it is necessary to retain your processed data in order to safeguard legal interests (e.g. until the expiry of contractually agreed or statutory warranty or statute of limitations) or with regard to statutory retention requirements, in particular pursuant to Article 132 BAO (Austrian Federal Fiscal Code). Insofar as further processing is carried out for statistical purposes, the relevant data will only be used anonymously.

 

  1. Rights of Persons Affected

You have the right of access to the processing of personal data pursuant to Art.15 GDPR and the right to rectification pursuant to Art.16 GDPR towards the companies jointly responsible for processing (see section 1). In addition, you may request the deletion of your data, provided that there is a reason for deletion referred to in Art. 17 (1) (a) to (f) GDPR and there is no justification under Art.17 (3) GDPR for the refusal of the deletion. You also have the right to demand the restriction of data processing under Art.18 GDPR if necessary or to file an objection against the data processing according to Art.21 GDPR. Furthermore, pursuant to Art.20 GDPR, you are entitled to demand that all data that you have provided yourself and that we process in an automated way are provided to you on a data medium in a common file format or are transmitted to a third party named by you (right of data portability).

If you believe that the processing of your personal data by us violates applicable data protection law, you are entitled to file a complaint with the Data Protection Authority.

Cookies

BY USING OUR WEBSITES YOU AGREE TO THE USE OF COOKIES AS DESCRIBED HEREIN.

We use cookies on our websites. These are small text files that are stored on your device using the browser. Cookies cannot do any harm, most of all they cannot contain viruses or malicious software.

For example, we use cookies to store when you’ve visited one of our sites, or to store your preferences as user and searches, to perform analytics on our sites, or to allow you to share and promote them on social media. The use of cookies allows us to tailor the contents of our websites to your specific needs, to improve our website for you, to facilitate the navigation on our websites and to promote the sale of our services. The legal basis of the data processing is Sec. 96 Abs. 3 TKG (Austrian Telecommunication Law) as well as Art. 6 Abs. 1 lit a (Consent) and f (legitimate interest) GDPR.

You can use the settings in your respective browser to prevent cookies from being stored on your device. You can also delete cookies stored on your computer at any time. Further information can be found in the instructions of your browser manufacturer. If you change the settings in your browser, it may happen that you cannot fully use all the features of our websites.

Below are the categories of cookies we use on our websites:

Necessary cookies
Absolutely necessary cookies are needed so that you can navigate on our websites or carry out the basic functions of the websites, such as the assignment of anonymous session IDs to bundle several related queries to a server. They are essential to the functioning of the website.

Security cookies
Security cookies are used for security controls. Security cookies are used to authenticate users, prevent fraudulent use of credentials and protect user data from unauthorised access.

Performance or analysis cookies
Performance or analysis cookies collect information about the usage of websites such as Internet browsers and operating systems used, domain names of websites from which you came, number of visits, average time spent, the busiest subpages, efficiency of advertising and visited websites. Performance or analysis cookies do not store any information that enables a personal identification of the user. Performance or analysis cookies are used to check the performance of the website and the effectiveness of advertising placements and to allow adjustments that improve the user-friendliness of websites and hence, the user experience.

For example, this website uses Google Analytics, a web analytics service provided by Google Inc., to analyse the use of the website through the use of cookies. The information generated by the cookies about your use of this website is usually transmitted to a Google server in the USA and stored there. Due to the activation of IP anonymization on this website, your IP address should be shortened or anonymised beforehand by Google within member states of the European Union or in other contracting states of the Agreement on the European Economic Area. You have the option to prevent the collection and processing of the data by Google Analytics by downloading the browser add-on which can be retrieved from the following link and installing it on the device: https://tools.google.com/dlpage/gaoptout?hl=de

Functional cookies
Functional cookies make it possible to store information provided by the user and to offer the user improved, more personal functions and to enable requested functions such as the playback of videos. These cookies store information about your settings and preferences, such as language preferences, whether you are using the site with a mobile device or your geographic location. Refusing these cookies may result in not having the full functionality of the website.

Cookies for marketing purposes
Cookies for marketing purposes are used to provide users with content relevant to their interests. This allows visitors of our website to be informed about certain offers again through online advertising at a later time. Cookies for marketing purposes are also used to limit the frequency of an advertisement and to measure and control the effectiveness of advertising campaigns. Cookies for marketing purposes store, whether a website was visited or not, as well as which content was used on this website. This information may be shared with third parties, such as advertisers. Cookies for marketing purposes are often linked to third party page features and used for remarketing.

Social media
On our websites you will find links to our appearances on the social media platforms Facebook, Twitter and YouTube, which can be accessed via buttons. If you are logged in on one of these social media platforms when clicking on these buttons, the respective social media platform can assign this to your account and collect data about you in this context. If you do not want the aforementioned social media platforms to be able to assign the visit of our websites to your user account, please log out of the relevant social media platform beforehand.

If a video from YouTube is included on any of our websites, YouTube will be notified that you have accessed this website, regardless of clicking on it.

For the purpose and scope of the data collection and the further processing and use of the data by social media platforms as well as your related rights and settings options to protect your privacy, please refer to the privacy statements of the respective social media platform.

Below you will find the list of cookies including cookie category, storage duration and providers used on our websites. The cookie list also contains links to the privacy policy of the respective provider as well as to the opt-out option.

Code Function Domain Expires Purpose
DSID Used by Google DoubleClick to register and report website user actions after showing or clicking on one of the advertiser’s ads to measure the effectiveness of an ad and and to publish ads.
Further information: https://support.google.com/dfp_premium/answer/2839090?hl=en
https://adssettings.google.com/anonymous?sig=ACi0TChQvAgX4ltIIanhXufVslcJrh4ssdHbVwuF4H35ughzGhV2BpCB5nVqWPzuu9QUrjX9cag-ud6uJdIv7EO0zts0pRoHBfyzqRlJwPo3O8NXbUsuIDU&hl=en
doubleclick.net 1 Year Performance
I D E Used by Google DoubleClick to register and report website user actions after showing or clicking on one of the advertiser’s ads to measure the effectiveness of an ad and and to publish ads.
Further information:
https://support.google.com/dfp_premium/answer/2839090?hl=en
https://adssettings.google.com/anonymous?sig=ACi0TChQvAgX4ltIIanhXufVslcJrh4ssdHbVwuF4H35ughzGhV2BpCB5nVqWPzuu9QUrjX9cag-ud6uJdIv7EO0zts0pRoHBfyzqRlJwPo3O8NXbUsuIDU&hl=en
doubleclick.net 1 year Marketing purposes
__cfduid This cookie is used to reduce page load times. According to CloudFlare, it is used to override security restrictions based on the IP address the visitor comes from. It does not contain user identification information.
Further information:
https://www.feathr.co/privacy-policy
.feather.co 1 year Performance
_ga This cookie is used to distinguish unique users by assigning a randomly generated number as a client ID. It is included in every page request from a website and is used to calculate visitor, session, and campaign data for the website’s Analytics reports.
Further information:
https://developers.google.com/analytics/devguides/collection/analyticsjs/cookie-usage
https://tools.google.com/dlpage/gaoptout
Google Analytics 2 years Performance
_gat_xxxxx This is a sample type cookie set by Google Analytics, where the pattern element of the name contains the unique identity number of the account or website to which it refers.
Further information:
https://developers.google.com/analytics/devguides/collection/analyticsjs/cookie-usage
https://tools.google.com/dlpage/gaoptout
Google Analytics End of Session Performance
_gid This cookie name is associated with Google Universal Analytics. It stores and updates a unique value for each visited website.
Further information:
https://developers.google.com/analytics/devguides/collection/analyticsjs/cookie-usage
https://tools.google.com/dlpage/gaoptout
Google Analytics 24 hours Performance
feathr_session_id This cookie monitors how users switch from one page within a site to another.
Further information:
https://www.feathr.co/privacy-policy
feathr.co End of Session Performance
wf_loginalerted_xxxxxx This cookie is used to notify the Wordfence administrator when an administrator logs in from a new device or location. This cookie is only set for administrators.
Further information:
https://www.wordfence.com/privacy-policy/
https://ico.org.uk/your-data-matters/online/cookies/
Wordfence 1 year Security
wfvt_xxxxxx The cookie is set by the Wordfence Security WordPress plugin, which stores information about your general geographic location.
Further information:
https://www.wordfence.com/privacy-policy/
https://ico.org.uk/your-data-matters/online/cookies/
Wordfence 30 minutes Performance
wordfence_verifiedHuman The cookie wordfence_verifiedHuman serves the security of the website offer.
Further information:
https://www.wordfence.com/privacy-policy/
https://ico.org.uk/your-data-matters/online/cookies/
Wordfence 24 hours Sescurity
wp-settings-time-xx
wp-settings-xx
WordPress legt auch einige wp-settings {time} – [UID] cookies fest. Die Nummer am Ende ist Ihre individuelle Benutzer-ID aus der Benutzerdatenbanktabelle. Dies wird verwendet, um Ihre Ansicht der Admin-Oberfläche und möglicherweise auch die Haupt-Site-Schnittstelle anzupassen.
Weitere Informationen:
https://codex.wordpress.org/WordPress_Cookies
Wordpress 1 year Necessary
VISITOR_INFO1_LIVE Tries to estimate user bandwidth on pages with built-in Youtube videos.
Further information:
https://policies.google.com/technologies/types
.youtube.com 8 months Marketing purposes
PREF These cookies allow you to track the number of views for a particular video. The Pref cookie captures user preferences and delivers relevant content or ads in an embedded YouTube video.
Further information:
https://policies.google.com/technologies/types
.youtube.com 8 months Marketing purposes
GPS This cookie registers a unique ID on mobile devices to enable tracking based on geographic GPS location.
Further information:
https://policies.google.com/technologies/types
.youtube.com 1 year Marketing purposes
wpml_browser_redirect_test This cookie helps to determine the language choices for website visitors and redirects site visitors to the correct language based on location. This language setting is then saved.
Further information:
https://wpml.org/documentation/privacy-policy-and-gdpr-compliance/
WPML End of Session Functionality
YSC This cookie is set by Youtube to track user preferences for Youtube videos embedded in websites and to determine whether the website visitor uses the new or old version of the Youtube user interfaces.
Further information:
https://policies.google.com/technologies/types
.youtube.com End of Session Marketing purposes
NID This cookie is set by DoubleClick (owned by Google) to create a profile of your interest and show you relevant ads on other websites.
Further information:
https://developers.google.com/analytics/devguides/collection/analyticsjs/cookie-usage
https://tools.google.com/dlpage/gaoptout
.google.com 6 months Marketing purposes
_utma This cookie stores the number of visits made by a visitor to the page associated with the cookie, and when the first and the last visit took place. Google Analytics uses the information from this cookie to calculate things like days and visits.
Further information:
https://developers.google.com/analytics/devguides/collection/analyticsjs/cookie-usage
https://tools.google.com/dlpage/gaoptout
Google Analytics 2 years Performance
_utmb
_utmc
The B and C cookies are brothers who work together to calculate how long a visit lasts. __utmb takes a timestamp of the exact time a visitor enters a site while __utmc takes a timestamp of the exact time a visitor leaves a site. __utmb expires at the end of the session. __utmc waits 30 minutes and then expires. As you can see, __utmc has no way to know when a user closes their browser or leaves a website, waiting 30 minutes for another page view to occur. If this is not the case, it expires.
Further information:
https://developers.google.com/analytics/devguides/collection/analyticsjs/cookie-usage
https://tools.google.com/dlpage/gaoptout
Google Analytics End of Session/ 30 minutes Performance
_utmt This cookie is used to throttle the request rate.
Further information:
https://developers.google.com/analytics/devguides/collection/analyticsjs/cookie-usage
https://tools.google.com/dlpage/gaoptout
Google Analytics 10 minutes Performance
_utmz Stores the traffic source or campaign that explains how the user reached your site. The cookie is created when the javascript library runs and is updated every time data is sent to Google Analytics.
Further information:
https://developers.google.com/analytics/devguides/collection/analyticsjs/cookie-usage
https://tools.google.com/dlpage/gaoptout
Google Analytics 6 months Performance
_utmv Stores the traffic source or campaign that explains how the user reached your site. The cookie is created when the javascript library runs and is updated every time data is sent to Google Analytics.
Further information:
https://developers.google.com/analytics/devguides/collection/analyticsjs/cookie-usage
https://tools.google.com/dlpage/gaoptout
Google Analytics 2  years Performance
CONCRETE5 This cookie name is linked to the Concrete5 web content management system and is used to manage a user session between pages. A numeric code that identifies the user’s session is (randomly) generated. – The cookie is removed when the browser is closed.
Further information:
https://www.concrete5.org/help/legal/concrete5_org_privacy_policy
expoxx.at End of Session Necessary
euCookie The cookie is activated when the cookie policy is accepted. It then remembers whether the cookie has already been accepted or not.
Further information:
https://de.wordpress.org/plugins/eu-cookie-law/
EU Cookie Law 1 day  Necessary
wordpress_test_cookie WordPress sets this cookie to the login page while navigating. The cookie is used to check if your web browser accepts or rejects cookies.
Further information:
https://wpml.org/documentation/privacy-policy-and-gdpr-compliance/
Wordpress login cookie End of Session  Necessary
_icl_visitor_lang_js
_icl_current_language_
This is a plugin for cookies from WPML Multilingual. It is responsible for identifying the language of the user’s browser and determines the language to be displayed in the browser.
Further information:
https://wpml.org/documentation/privacy-policy-and-gdpr-compliance/
WPML 1 day Performance
TDCPM
TDID
Registers a unique ID that identifies the device of a returning visitor. The ID is used for targeted ads.
Further information:
https://www.adsrvr.org/
.adsrvr.org 1 year Marketing purposes
1P_JAR This cookie is a Google advertising cookie and is used in user tracking and ad targeting.
Further information:
https://developers.google.com/analytics/devguides/collection/analyticsjs/cookie-usage
https://tools.google.com/dlpage/gaoptout
.google.com End of Session Marketing purposes
f_id Feathr Cookie – tracks individual page visits to distinguish between users. This is used for remarketing as well as display advertising.
Further information:
https://www.feathr.co/privacy-policy
feathr.co 1 year Marketing purposes

Last update May 2019

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